Notes for Presenters and Workshop Facilitators

 

Presenting and Equipment

The overwhelming response to this event has resulted in a packed programme. In order to leave space for discussion, presenters and facilitators should keep to their allocated presentation slot (see timetable).

Each session will have a named Chairperson, whose role it is to introduce presenters and facilitate discussion. We will be asking chairs to ensure that sessions run to time, as we consider keeping to the schedule an important element of making the conference accessible to all (e.g. ensuring adequate time for refreshments, moving between rooms, etc).

All rooms are equipped with a computer (with internet access), a data projector and screen. If you have any further questions regarding technology please contact gender.disability@shef.ac.uk.

Accessibility

We ask that presenters attend carefully to the accessibility of their presentations and take the following suggestions into account when preparing papers:

 1. Content

For all paper presentations: please contribute to improving access at the conference by considering your presentation as an opportunity to engage your audience.

  1.  avoid jargon
  2. explain any disciplinary-specific terms
  3. pay attention to the pace of your presentation but also keep to time
  4. aim for gender-neutral language

Please also familiarise yourself with the Safe Spaces policy printed at the front of the abstract book.

2. Visual Aids

Rather than just reading aloud a written paper, visual aids (such as PowerPoint slides) can be useful in engaging an audience but please keep in mind the following:

  1.  use no less than 20 point font Arial or Helvetica in capitalized lower case
  2. use left justification only
  3. ensure headings are not underlined
  4. ensure lists are numbered (bullet points are avoided)
  5. aim for around 20-25 words per slide
  6. ensure text does not overlay pictures or a patterned background
  7. use black text
  8. if the background has 10% grey scale this can reduce glare and offer a contrast with the black text
  9. provide a verbal narration of your slide
  10. using pictures is very helpful
  11. where pictures are used, it is also important to provide a complete verbal description

 3. Written Materials

Using accompanying handouts (including copies of PowerPoint), can be another very useful element of a presentation.  It would be helpful if:

  1.  material is produced at a minimum of 14 point Arial or Helvetica
  2. layout is clear, with space to make notes
  3. copies are available on the day
  4. an email address (for the presenter) is provided for copies to be requested following the presentation

_______________________________________________________

These suggestions are adapted from:

  • Society for Disability Studies (SDS) (2012) Terms of Participation.
  • Mallett, R., Runswick-Cole, K. and Collingbourne, T. (2007) ‘Guide for accessible research dissemination: Presenting research to everyone’ Disability and Society 22:2, pp.205-207.

We recognise that they are not an exhaustive list and will not cover all access requirements.

 

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